Relay Publishing is looking for a reliable part-time Executive Assistant who will perform a variety of administrative tasks and support our company’s senior-level managers (approx. 20-25hrs /week). Must have some flexibility in hours as you will be EA to the Managing Director in the UK, and the Chief Operations Officer in Australia.
The Executive Assistant is responsible for providing high level executive support to our MD & COO including diary management and scheduling priorities. You will attend management meetings (remotely), note the minutes, transfer them into tasks in our project management system and take action where needed. You will also handle the executives’ email accounts and respond where appropriate. You will be the person responsible to check the delayed tasks and act in accordance to the executives’ schedule in order to meet the deadlines. You will be responsible for prioritising the MD’s & COO’s daily agenda’s / workloads by reviewing their emails and tasks assigned in the project management software.
To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
We want to work with people who are creative, passionate, and conscientious on an ongoing basis. As a virtual office, communication is key, we like to work with individuals who can meet deadlines and communicate clearly and efficiently with the team in order to help the MD & COO.
Necessary Skills & Experience
- Previous experience as an Executive Assistant, on a remote team would be a plus
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Experience working with project management software and tools
- Previous experience assisting Executives with finance is favourable
You are a conscientious, socially minded individual with excellent communication and organizational skills. You are tech savvy and always have your ear to the ground. You are a focused and driven individual that meets goals and deadlines whilst maintaining a creative approach to tasks.
What’s in it for You?
This is a part-time contract position in an amazing freelance, online, remote working environment with a real collaborative virtual office that fosters teamwork, development and open communication. We are passionate about creating an online workplace that really works! Just because we work remote, doesn’t mean we have to be remote! We want to nurture our team and work with a consistent team of professionals to be part of the company as it continues to grow. We use an online project management system called Teamwork to run our projects which integrate seamlessly with your emails.
We are always open to ideas. We like to have brainstorming sessions and offer incentives for participation. Whether that’s a new book or business venture, a change to processes and workflow. No matter what your role, you are part of the team and your voice counts! We also offer good, reliable and consistent pay for our contractors on a weekly basis.
We have grown dramatically over the last year and we plan on growing more, come along for the ride!